Think about the first time you opened Word after a version upgrade. You probably didn’t like the default font or the spacing, but you just changed it and got on with the business of work. Then you opened it up again, and made the same changes again — and again, and again, and again.  This can get rather annoying and cumbersome.

You can save time and frustration by modifying the Normal.dotx template, which is what Word uses for all new blank documents. It takes a few minutes to set up, but think of all the time you would be wasting modifying each new document.  Also, think about the enjoyment that you will have once you open a new document after making the changes. Here is how to change the most used Word default options.

Changing the default font option

1.) Click the Home tab on the Ribbon.

Change Default Settings in Word - Home Tab

2.)  Click the Font dialog box launcher button, located in the bottom-right corner of the Font group.

Change Default Settings in Word - Font

3.) Set the font formatting as desired.

Change Default Settings in Word - Set as Default

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4.) Click the Set As Default button in the bottom-left corner of the Font dialog box.

Changing the Default File Save Location

If you want to save your documents to a particular location on your computer, such as your documents, desktop, downloads or folder location, this is how to change the default setting.

1.) Click File

2.) Click Options in the menu pane.

3.) Click on the Save tab.

4.) Go to the Default local file location section and click Browse. Once clicking browse, you can pick your file save destination. Click OK to save.

Cut, Copy & Paste Settings

1.) Click File

2.) Click Options in the menu pane.

3.) Click the Advanced tab, scroll down to Cut, copy and paste. You will see the settings on the right, which are set to the default settings. You can click inside these dropdowns to choose the settings you prefer. Click OK at the bottom of the page when you are finished.


Change the Spelling & Grammar Options

1.) Click File

2.) Click Options in the menu pane.

3.) Click the Proofing tab. You will see spelling and grammar options. There are a lot of settings in this section you can customize. Be sure to explore them all, many of these options can help you save time during your workday. Click OK at the bottom of the page when you are finished.

Hiding and Unhiding the Mini Toolbar

The mini toolbar is a great shortcut to have when you select text in your Word document. This gives you the option to change fonts, font size, font color, formatting options, case options, etc. without having to navigate up to the main ribbon.

Here is how you can enable or disable in the mini toolbar in the default settings.

1.) Click File

2.) Click Options in the menu pane.

3.) Select the General tab and click or unclick the box next to Show Mini Toolbar on Selection. Click OK at the bottom of the page

Now when you create a new Word document, it will default to the font and page setup settings you specified. Making the adjustments here will enable you to spend less time reformatting each document to match a standard for a project or company, and more time actually adding content.

Click Here to watch our Accellis Tech Talk on changing the default setting in Microsoft Word

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