Change Default Settings in Word

Think about the first time you opened Word after a version upgrade. You probably didn’t like the default font or the spacing, but you just changed it and got on with the business of work. Then you opened it up again, and made the same changes again — and again, and again, and again.  This can get rather annoying and cumbersome.

You can save time and frustration by modifying the Normal.dotx template, which is what Word uses for all new blank documents. It takes a few minutes to set up, but think of all the time you would be wasting modifying each new document.  Also, think about the enjoyment that you will have once you open a new document after making the changes!

You can also go beyond font and spacing; you can modify Normal as much as you wish. For example, you can put the path and filename on every document to make it easier to find from printed copies, change Paste Special behavior, change the file save location, disable/enable spelling and grammar options, hide/unhide the mini toolbar and more.

Below, I will guide you on how to change the default font, as an example.

1.) Click the Home tab on the Ribbon.

Change Default Settings in Word - Home Tab2.) Click the Font dialog box launcher button, located in the bottom-right corner of the Font group.

Change Default Settings in Word - Font

3.) Set the font formatting as desired.

4.) Click the Default button in the bottom-left corner of the Font dialog box.

Change Default Settings in Word - Set as Default

When you click the Default button, you will be asked to confirm your settings to be a part of the NORMAL template. This is the document template that is used for each and every new document and where all default settings are stored. When you click Yes, every setting you have changed will take effect and be the default for new documents. The Default button is also available for the Page Setup and Paragraph dialog boxes.

Now when you create a new Word document, it will default to the font and page setup settings you specified. Making the adjustments here will enable you to spend less time reformatting each document to match a standard for a project or company, and more time actually adding content.  As always, if you have any additional questions, please feel free to contact the Accellis Support line at 216-662-3200 Option 1.  Happy formatting!

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