Technology is one of the most important tools in any law firm. But nobody wants to invest time and money into a program that quickly falls short of their expectations a year down the road. During the selection process, you’ll probably use a number of resources to help you determine which program is right for you. Below is just a simple guide to get you started or help you along the way.
Our report below includes basic information on the top vendors in law office software and security to help you find the products who offer the solutions you need. The purpose of this guide is to help provide a foundation of knowledge and an apples-to-apples comparison on today’s products. You should also reach out to the vendor or your IT consultant directly before making any purchase decision. We’re also happy to answer any questions you may have.
Business Management
Practice Management (On-Premise)
- Outlook Calendar Integration
- Outlook Contact Intergration
- Outlook E-Mail Intergration
- Document Assembly
- Workflows
- Integrated Reporting
- Instant Messaging
- Mobility Option
- Client Portal
- Document Management
- Integrated Billing
- Integrated Accounting
- Compatibility with iOS
- Scalability
- Killer Feature
- Integrates With
- Pricing
- Annual Maintenance
Amicus Attorney Premium
- Server managed option Included
- Add-On (Premium Billing)
- Small to Large
- Server Level Exchange Intergation
- Timeslips, PCLaw, Quickbooks, Tabs3, Juris, Office, WordPerfect, HotDocs, Worldox, Dropbox, Amicus Billing, CompuLaw, Outlook/Exchange, Google Contacts, Google Calendar, Adobe
- $849 / User
- $299 / User
Time Matters
- Server managed option Included
- Add-On (Billing Matters)
- Small to Large
- Triggers and Automation
- WatchDox, PCLaw, Worldox, Juris, Office, Timeslips, QuickBooks, HotDocs, CaseMap, Outlook/Exchange
- $1085 First User / $705 Additional Users
- $435 First User / $205 Additional Users
PracticeMaster
- Platinum version only
- Platinum version only
- Add-On (Tabs3)
- Add-On (Tabs3)
- Small to Large
- Document Management
- Tabs3, Outlook, HotDocs, Worldox, WordPerfect, Paperport, CompuLaw, Microsoft Word, CompuLaw, DropBox
- Visit http://bit.ly/1E5P0rN
- Visit http://bit.ly/1E5P0rN
ProLaw
- Medium to Large
- Client & Matter Manager
- Office, HotDocs, WorkShare, iManage, Internet Explorer, Copitrack, PeachTreem, Westlaw
- Not Available
- Not Available
Abacus
- Small to Large
- Intake Process
- Abacus Law, Outlook, WordPerfect
- Starts at $67 / User / Month
- Not Available
Needles
- Medium to Large
- Internal Messaging
- Juris, PCLaw, Sage, Quickbooks, Office, Adobe, HotDocs, docStar, eDrawer, Worldox, MediConnect
- $1,000 (first 10); $600 (11-20); $300 (21-40); $250 (41-250); $200 (250 +)
- $180 / User
Practice Management (Cloud)
- Outlook Calendar Sync
- Outlook Contact Sync
- Outlook Email Integration
- Google Calendar Sync
- Google Contact Sync
- Gmail Integration
- Conflict Checking
- Client Portal
- Mobile App
- Document Management
- Document Assembly
- Custom Workflows
- Matter Customization
- Contact Customization
- Integrated Reporting
- Time Entry and Billing
- Trust Accounting
- Full Accounting
- Online Payment via Credit Car or E-Check
- Court Rule Integration
- Scalability
- Encryption
- Data Center
- Killer Features
- Integrations
- Pricing
Clio
- Small to Large
- 256-bit SSL Encryption, SAS 70 Certified, TrustE Certified
- Amazon Web Services & ServerCentral
- Client relationship tracking, automated court calendaring (in Elite version), integration capabilities
- Dropbox, Box, Timeslips, PCLaw, QuickBooks, Lawpay, Xero, Fastcase, NetDocuments, Viewabill, InvoiceSherpa, and 300+ more including Evernote, Mailchimp, and Salesforce via Zapier
- $39 - $99 / Month
MyCase
- Small
- 128-bit SSL encryption for data transmission and 256- bit AES encryption when storing data
- Amazon Web Services
- Firm website option
- Apple iCal and Contacts
- $39 / Month for Attorneys; $29 / Month for Staff
Amicus Cloud
- Small
- Microsoft Azure with 256-bit encryption
- Microsoft Azure
- Custom workflows
- Quickbooks, Exchange, DropBox, and Box
- $45 / Month
ActionStep
- Small to Large
- Amazon Web Services
- Amazon Web Services
- Apps & Texting
- Xero Accounting, HotDocs, Microsoft Exchange, NetDocuments, and Office
- $60 / Month
Rocket Matter
- Coming Soon
- Small to Large
- SAS70 Type II Certified Data Center
- Information Pending
- iPad, Droid, iPhone Editions
- Evernote, Dropbox, LawPay, Box, and Quickbooks
- $52-$65 / Month (depending on billing cycle)
Advologix
- Small to Large
- Salesforce.com security
- Salesforce
- Capable of the most demanding implementations
- NetDocuments, Box, Evernote, Salesforce, Autofy, Five9 and many more
- $60-$75 / Month
CosmoLex
- Small to Medium
- Daily Security Audits, SMS Based Two Factor Authentication
- Information Pending
- Billing including IOLTA accounting
- B.ox, and Dropbox. Google Drive and NetDocuments integration coming soon.
- $49-$59 / Month
Zola Suite
- Coming Soon
- Coming Soon
- Small to Medium
- 256-bit SSL encryption for transmitting documents and 256- bit AES encryption for document storage, SMS based two factor authentication for client portal
- Amazon Web Services
- Built-in email, business card scanner, rich text notes with foldering, powerful tasks features, robust documents features w/versioning, double entry accounting.
- iCal, Microsoft Exchange, Gmail, Google Drive, and Google Calendar. LawPay and Dropbox coming soon.
- $68/attorney, $34/staff, $49/solo per month when billed annually
Document Management
- Platform
- Firm-Wide Security
- Document-Level Security
- Document Profiling
- Outlook Integration
- Forced Profiling
- Version Control
- Comments
- In-Text Searching
- Audit History
- Check-in / Check-out
- Document Workflows
- Product Support Included
- Fuzzy Search
- Maintain Existing Workflow
- Data Conversion Required
- Client Portal
- API
- Configuration
- Training Investment
- Scalability
- Encryption
- Integrations
- Killer Feature
- Pricing
NetDocuments
- Cloud
- Medium
- Medium - High
- Small to Large
- AES-256 Encryption for content at rest, SSL-128 Encryption for content in transit
- pdfDocs, cleanDocs, contentCrawler, compareDocs, Symphony, Advologix, Clio, Adobe, SharePoint, iOS, Office 365, Microsoft Office, Intapp, omtool, docsolid, caseflow, iDocID, Forms Assistant, DocXtools, Forte, Workshare, iCreate, Litera Change-Pro, Mobile Helix, MacPac, Good Technology, SocialText, Salesforce
- Client portal and conversation tools dramatically improve collaboration.
- Professional: $40/user/month (10GB base storage plus 1 - 3GB per user). For in-house legal depts.: $80/user with a 5 user minimum.
Worldox
- On-Premise
- With AMP
- Medium
- Medium - High
- Small to Large
- Depends on the host enviornment
- Amicus Attorney, Bundledocs, Tabs3, PracticeMaster, Time Matters, Citrix ShareFile, Needles, Fujitsu ScanSnap, Sony Digital Paper, Symphony, Contentcrawler, Canon, Konica, Workshare, docsCorp, Elite, Prolaw, PClaw, Payne, BigHand, Word Perfect, MS Office, Juris, Copitrak, HotDocs, iScrub, Metadata Assistant, and more
- Workflow and productivity tools allows users to monitor tools and automate document review process.
- GX3 Professional: $460/license. Maintenance: $97/user/yr.
Worldox Cloud
- Cloud
- Medium
- Medium - High
- Small to Medium
- Proprietary and SHA 256 Encryption
- Amicus Attorney, Bundledocs, Tabs3, PracticeMaster, Time Matters, Citrix ShareFile, Needles, Fujitsu ScanSnap, Sony Digital Paper, Symphony, Contentcrawler, Canon, Konica, Workshare, docsCorp, Elite, Prolaw, PClaw, Payne, BigHand, Word Perfect, MS Office, Juris, Copitrak, HotDocs, iScrub, Metadata Assistant, and more
- Full Nuance PDF editing tools included providing the benefit of zero downloads for pdfs.
- $65 / Month
MetaJure
- On-Premise and Cloud
- Simple
- Low
- Small to Large
- Depends on the host enviornment
- MS Office, Office 365, Windows, Mac, iPad, Smartphones, Fujitsu ScanSnap, Worldox, NetDocuments, Windows, SharePoint, Symphony OCR
- Automatically collects and searches 100% of a firm’s emails and documents. Access from any device. Simple install and use.
- $25 - $45 / Month
iManage
- Cloud
- Complex
- High
- Large
- 256-AES Encryption
- Office, Exchange, Lotus Notes, Outlook, SharePoint, Titan File, Citrix ShareFile
- API available and GUI Business Process
- $10 - $80 / Month
Time Tracking
- Mobile App
- Passive Time Entry
- Track Phone Calls
- Integrates With
- Pricing
Chrometa
- Outlook, Gmail, Mac Mail, LawPay, Rocket Matter
- $12 - $29 / Month
iTimeKeep
- Time Matters, PCLaw, Tabs3, Amicus Attorney, LawBase, ProLaw, Elite, Juris, and more
- Not Available
TimeCamp
- QuickBooks, Basecamp, and more
- $6 - $9 / Month
Toggl
- iCal, Google Calendar
- Free
Time59
- Excel, Mac, PC, iPhone
- $99 / Annual / Firm
PCLaw Time Entry Advisor
- PCLaw
- Free with PCLaw
Amicus Time Tracker
- Amicus Attorney
- Free with Amicus
File Sharing
- Syncs to Mobile Device
- Firm-Wide Management
- Client Portal
- Version Control
- 2-Step Verification
- Access Controls
- File Recovery
- Audit Log
- Searching Features
- Reporting
- Encryption
- Data Center
- Integrates with
- Pricing
DropBox
- AES-256 Encryption
- Amazon Web Services
- Amicus Attorney, Amicus Cloud, Practice Master, RocketMatter, CosmoLex, Android, iOS, Windows, Blackberry, Linux, Yahoo Mail, Evernote, Microsoft Office
- $15 / Month (for Business version)
Box
- AES-256 Encryption
- U.S. Based Servers
- Clio, Advologix, CosmoLex, Android, iOS, Windows, Blackberry,Clio, DocuSign, SalesForce, Office 365, Google, Smartsheet, Jive, Oracle, and many more
- $15 / Month
TitanFile
- AES-256 Encryption
- Choice of servers in Canada, USA or Europe
- Outlook, Active Directory, HP Autonomy iManage, Hitachi Credeon Cloud Protection, Single Sign On
- $14.95 - $29.95 / Month
WatchDox
- AES-256 Encryption
- Amazon Web Services
- Android, iOS, Windows, Blackberry, Microsoft Office
- $15 / Month
*Business/Professional level product categories reviewed
Disaster Recovery & Business Resumption
Online Backup
- On-Premise Recovery & Continuity
- Bandwidth Requirements
- Data Retention
- Virtual Continuity
- Multi-Site Storage & Recovery
- Cloud Storage & Recovery
- Instant Replacement
- Need for a-la-carte agents?
- Hardware Required?
- Subscription Type
- Scalability
- Killer Feature
Barracuda
- No
- Yes
- Annual
- Small to Large
- Complete hardware refresh cycle & competitive pricing
Datto
- No
- Yes
- Monthly
- Small to Large
- Onsite appliance offers ability to spin up servers on the fly, snapshots taken repeatedly throughout day
Axcient
- No
- Optional
- Annual
- Small to Large
- Enterprise class hardware
Veeam
- Yes
- No
- One Time Purchase
- Small to Large
- Best for backing up all virtual environments
StorageCraft
- Yes
- No
- Monthly
- Small to Medium
- Backups physical and virtual servers
Symantec
- Yes
- No
- One Time Purchase
- Small
- Cost effective software that requires external media
Perimeter Defense
Network / Firewall
- Firewall
- Anti-Virus
- Content Filtering
- Active Directory Integration
- Dual Factor Authentication
- Load Balancing
- Reporting
- Intrusion Detection
- Hardware refresh included?
- Killer Feature
SonicWALL
- All-in-one pricing
Barracuda
- Free hardware upgrade with active contracts after 4 years
Watchguard
- Unlimited HTTPS data filtering
Cisco
- Hardend custom OS, modular and scaleable
Linksys
- Easy to configure
Spam Filtering
- Allowance of white/blacklist
- Intermediary Before Exchange
- Email Encryption
- Hardware Refresh Included?
- Platform
- Hardware Component?
- Annual Maintenance Plan Required?
- Subscription Type
- Killer Feature
Mailprotector
- N/A
- Hosted
- No
- No
- Monthly
- Viruses never reach server
Symantec
- N/A
- Hosted
- No
- No
- Annually
- Viruses never reach server
Sendio
- Hosted or On Premise
- Optional
- No
- Annually
- Senders must verify themselves before mail is delivered to the recipient
Barracuda
- Hosted or On Premise
- Yes
- Yes
- Annually
- Free hardware upgrade every 4 years and email can still be accessed during outages
Websense
- Hosted or On Premise
- Optional
- No
- Annually
- Enterprise-grade DLP protection
Antivirus Software
- Heuristic Scanning
- Scheduled Updates
- Scans Outside Peak Hours
- Web Content Filtering
- Centralized Management
- Intrusion Prevention
- Online Deployment
- Mobile Devices
- Killer Feature
Symantec Endpoint Protection
- Centralized management and deployment
Sophos
- Centralized management between multiple Sophos products
Webroot
- Integration with network monitoring systems
Trend Micro
- Light-wieght Cloud AV option
Avast!
- Free for home use
*All information is subject to change. Please check directly with the vendor or your IT Consultant to verify requirements and pricing before making any purchasing decision. If you notice any errors, kindly notify us at solutions@accellis.com and we will update immediately.
